Designations are a way to specify and organize what the payments you receive are for. You can also think of them as funds or allocations. Designations can be as broad or as specific as you want to manage. For each Designation, you should specify the GL Accounts for A/R, Cash & Income, as well as the tax implications of money received. Each Transaction is associated with a Designation. This enables the system to connect your financials with the correct GL Accounts, as well as calculate the appropriate tax deductible amounts it needs.
Accessing the Designations
Click on the Designations tab usually listed in the Financials App. You might need to click on the + at the end of your list of tabs in order to access Designations.
From the Designation home screen, you can create a new Designation (1), access recently viewed Designations (2), create or select a list view to customize which Designations and fields are displayed (3).
The "All" default list view includes the ability to create a new Designation (1), edit/delete existing Designations (2), view the related Income Account by clicking on the field value (3), view tax implications (4), select a specific Designation to view in more detail by clicking on the field value (5), access additional Designations that do not fit on the current screen view (6).
A Designation contains critical information for tracking and processing revenue in Congregation Connect. This information includes tax calculations, which GL accounts it flows over to, what project code (if applicable) it is assigned to and if the Designation is active. In addition, you can view all the Transactions which are associated with the Designation in the related list.
Linking GL Accounts
You also need to link the designation to the appropriate Income, Account Receivable and Cash accounts from the chart of accounts. Having the correct values on the designation is required for successful financial export to your G/L system and you will get an error on the financial exporter if you do not have all three entered.
IMPORTANT NOTE: If you do not normally use a Cash Account for a specific designation, you will need to input the Dummy Cash Account.
An important considerations is the tax implications for funds processed with this Designatio. There are two approaches to how tax-deductible amounts are calculated. This is decided by the value specified in the Tax-Deductible Calculation field.
2. Tax-Deductible: The value contained in this field indicates how much of the revenue is tax deductible (TD)
3. Non Tax-Deductible: The value contained in this field indicates how much of the revenue is non tax deductible (NTD)
Percent of amount calculation
If this is selected on the Tax-Deductible Calucation field, then the amounts entered in the TD and NTD fields will be treated as a percent. Example: Designation is 75 TD and 25 NTD . For a $100 payment processed the NTD amount is $25 and the TD amount is $75. If the payment was $150 the NTD amount would be $37.50 and the TD amount is $112.50.
Flat fee per unit calculation
If this is selected then the amounts entered in the Tax-deductible (TD) and Non Tax-deductible (NTD) fields calculate based on what is entered in the NTD amount and the # of units selected on the scheduled payment.
Example #1: If the value in the NTD field on the designation is 40 and a scheduled payment was processed for $100 with 1 unit. The value of the NTD = $40 and TD = $60.
Example #2: If the value in the NTD field on the designation is 40 and the schedule payment was processed for $200 with 2 units. The value of the NTD = $80 and the TD= $120. Note: When processing the revenue there is the option to override the tax calculation on a case by case basis.